Committee Resources

Submit an Activity Request

Download the Risk assessment template

Request a room or space on campus

Game and Resource booking request

Game and Resource Usage Policy

Submit a Guest Speaker application

Spirituality and Faith Centre Booking Form

Trips and Tours Form

EDI Considerations

Food Guide

• We use the student group finance system (also known as SGF) for you to request purchases or reimbursements. We have a tutorial video available on our training library.

  To access SGF go to your society webpage admin tools and click on the finances option.

• Your Students’ Union also has a selection of funding available to you to apply for:

  • Development Grant: up to £200 per academic year for society development e.g. resources

  • Start-up fund: up to £50 for new societies (younger than 3 months) Applications close at 9am on the last Wednesday of every month and will be voted on at the Societies Executive meeting, then you will be notified of the results via email.

  Apply for funding

• Alongside your funding options we always encourage societies to source a sponsorship, either short term or long term. Download the template sponsorship form to complete, get in touch with your coordinator if you would like support with this.

  Download the sponsorship template

• As well as this, preparing merchandise for your society is a great method of building your finances. Your coordinator will be able to advise you on how to develop your merch offer and add these to your society’s online shop.

• You can fundraise for UK charities at your society events, we must report on this so please inform your coordinator as soon as possible.

  Find out more about fundraising guidelines in the NUS Student Fundraising Guide and the Gambling Commission’s Fundraising and Lotteries Information

  Find a registered charity number using the Charity Register

The Society Executive Committee meet on the last Wednesday of every month. Make sure to send in any submissions or agenda items by 9am on the last Wednesday of the month for these to be presented in the meeting! you can submit agenda items for discussion, submit funding applications or nominate for awards, these are all voted on at the Society Executive Committee.

Visit the Soc Exec webpage for full details, minutes and to see if there are any vacancies.

Promoting your society is an opportunity for you to grow members and interest amongst students.

There are some techniques and opportunities you can use to promote your society.

• Schedule regular activity, this allows you to advertise future events (provided they have been approved) and allow students more time to consider their availability.

• Book a stall space on campus to promote yourselves

• Achieve society excellence awards (the rewards for silver and gold include social media spotlights)

• Academic societies will be spotlighted in your college newsletter, send your coordinator some photos and suggested content to help them draft the copy text for these.

• Tag @covunistudents on Instagram, whilst we cannot share everything, we will try to reshare stories etc.

• Post in the Societies Team, this is a great space to share your society information to likeminded students who may be able to support reaching a wider network.

• Post on your AULA spaces about your society.

• Fancy getting a slot on the student radio? Drop an email to mediacommunity.su@coventry.ac.uk to find out about their availability and what you need to do to book an interview slot.

• Got other ideas? Share them with us.

• All committee members must complete the mandatory online training.

  This training is open to all so even if you have not started a committee role yet, you are welcome to complete the training to review the expectations of being on a committee.

• Each semester your coordinator will ask you to meet and discuss your development plan, you can download a blank template here.

• Each semester staff will host training workshops to support you within your role, some of these may be mandatory for you so please review any messages or emails your coordinator posts out or review what events get added to the SU events page.

• You can visit our video training library online, please email societies.su@coventry.ac.uk if you would like an additional training or guidance

• If you plan to affiliate to any organisations outside of the students’ union, you must complete an external organisation agreement and submit to societies.su@coventry.ac.uk

• Download the External Organisation form

• Societies must show evidence of attempting to achieve the affiliation criteria.

• Committee members are expected to agree and abide by the code of conduct they agree to at the end of training.

• You are expected to adhere to all points within the guest speaker policy when hosting externals.

• View the Drum kit usage expectations